Bridging ERP Gaps with OrderEase: Simplifying Complex Sales and Operations

Businesses rely on ERP systems to manage their operations, but many still face significant gaps that lead to inefficiencies and costly workarounds. OrderEase offers solutions tailored to both accounting systems and robust ERPs to fill the gaps and streamline processes for businesses across the supply chain.

Challenges with Accounting Systems

For businesses using accounting tools such as QuickBooks, Xero, or Zoho, several limitations arise, particularly in wholesale operations. Oftentimes, this leads businesses to contemplating whether they go through an ERP migration. However, with a majority of ERP migrations ultimately failing, there’s a high risk associated. By adopting a middleware platform like OrderEase, companies can solve their current challenges without risk. Some common pain points with accounting systems are: 

Complex Price Lists

Accounting systems often lack the capability to manage customer-specific pricing efficiently or even at all. Businesses resort to messy workarounds, such as duplicating products, adding prefixes or suffixes to differentiate the customer for the product where the specific customer pricing has been applied. For example, a business selling five products to five customers at different prices might end up managing 25 separate product entries.

This type of management of products and pricing becomes complex and time-consuming.  Any time a product price changes, the administration to update the price for all variations of the product is required.  In addition, when an order comes in, the person manually creating the order in the system needs to remember to choose the specific product for the customer and lastly, managing inventory using this method is nearly impossible.

How OrderEase Helps

OrderEase allows users to create price lists based on customer groups or contracts. This eliminates the need for duplicate entries. When an order is placed, the correct price is automatically applied and pushed to your accounting system. This approach simplifies pricing updates and reduces administrative overhead.

Limited Inventory Management

Accounting systems often provide basic or no inventory tracking. They also lack the functionality to progress orders through different stages, such as packing or shipping.

How OrderEase Enhances Inventory and Order Management

OrderEase integrates with tools like ShipWise, enabling seamless workflows. For example, orders received through EDI (Electronic Data Interchange) can be automatically processed, tracked through shipping, and invoiced—all without manual intervention. Businesses handling hundreds or thousands of daily orders benefit from this automation, saving hours of administrative work.

Filling ERP Gaps

While ERPs like NetSuite are more robust, businesses still face challenges when managing multiple sales channels, complex pricing, and integrations.

1. Simplified Catalog Management

With ERP systems, managing product catalogs across channels can be time-consuming. OrderEase eliminates the need for manual catalog updates by pulling product data directly from the ERP. Customer-specific catalogs are automatically created and synchronized.

2. Connecting Sales Channels

ERPs often struggle to integrate with diverse sales channels like marketplaces, EDI trading partners, and wholesale portals. Mapping data fields for each new channel added can be a costly, time-consuming process requiring technical expertise.

OrderEase's Unique Advantage

OrderEase operates as a hub-and-spoke model, normalizing data received from all connected channels. By utilizing a single OrderEase integration with the ERP, businesses can easily connect to multiple channels without repetitive, costly and time consuming mapping. This streamlined approach reduces implementation time and ensures consistent data across systems.

Empowering Sales Reps and Wholesale Customers

Neither accounting systems nor ERPs typically offer tools for sales reps or wholesale customers to place orders. Businesses often try to leverage B2C platforms like Shopify, which fall short of meeting wholesale complexities.

How OrderEase Stands Out

• Sales Rep App
  Allows sales teams to place orders with real-time inventory and customized pricing.
• B2B Ordering App
  Provides customers with a seamless platform to place orders, view catalogs that are up to date with products available to them with their assigned pricing.
• Enhanced EDI Automation
  Unlike competitors, OrderEase also supports EDI trading alongside other sales channels such as marketplaces, and eCommerce stores, ensuring businesses can manage all sales types through a single platform.
  
  

Why Mid-Market Businesses Choose OrderEase

For businesses using either entry-level accounting systems or robust ERPs, OrderEase offers a cost-effective integration solution that addresses challenges beyond standard ERP capabilities.

1. All-in-One Solution

OrderEase combines integration, sales rep tools, and customer portals into one system. Competitors often require multiple tools and technical expertise, increasing complexity and cost.

2. Unique Features

• Ability to scrape PDFs or digitize Excel orders, simplifying manual processes.
• Efficient workflows for managing drop-ship and warehouse fulfillment orders, saving businesses hours daily.
  
  

3. Seamless Scaling

OrderEase helps mid-market businesses scale by automating repetitive tasks and providing comprehensive solutions that adapt to their growing needs.

Whether you're using an accounting system or a robust ERP, gaps in functionality can hinder your operations. OrderEase bridges these gaps, offering automation, seamless integrations, and tools tailored to wholesale complexities. By reducing inefficiencies and simplifying workflows, OrderEase empowers businesses to focus on growth instead of manual processes.

If you're ready to enhance your sales channels, streamline your operations, and gain back valuable time, explore how OrderEase can transform your business today.