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QuickBooks & Costco Integration

OrderEase | Quickbooks Integration
QuickBooks
OrderEase | Costco Integration
Costco
Talk to Integration Specialist
OrderEase | POs in QuickBooks Instantly

POs in QuickBooks Instantly
OrderEase | Error-Free Invoices

Error-Free Invoices
OrderEase | ASN & Shipping Updates

ASN & Shipping Updates
OrderEase | Always Compliant

Always Compliant
Automate your Costco vendor workflow directly inside QuickBooks 

Stay compliant. Eliminate Errors. Accelerate Cash Flow.

QuickBooks doesn’t natively connect with Costco’s EDI system, leaving suppliers stuck rekeying orders, invoices, and shipping updates. OrderEase solves this gap with a powerful QuickBooks–Costco integration, built specifically to help vendors trade confidently with one of the world’s largest retailers.
OrderEase platform showing seamless EDI integration and 99% error-free order processing | Quickbooks + Costco Integration
 

Why QuickBooks and Costco Don’t Connect Out of the Box

Costco requires suppliers to exchange business documents using EDI standards, but QuickBooks was designed primarily for accounting. This misalignment creates four common pain points for Costco vendors:

  • Manual Workload: Without integration, every purchase order, ship notice, and invoice must be keyed in by hand, increasing labour costs and the risk of errors.
  • Compliance Risk: Costco enforces strict formatting and timing rules. Failure to comply can lead to costly chargebacks and delayed payments.
  • Lost Efficiency:  Manually tracking orders across QuickBooks and Costco portals slows order processing and makes it challenging to view order status in real time.
  • ERP Pressure: Some suppliers consider expensive ERP upgrades to gain EDI capability; 55–75% of ERP projects fail to deliver their expected benefits. OrderEase lets you keep QuickBooks while gaining full Costco EDI support.
OrderEase | Quickbooks + Costco Integration

Proven Impact: By the Numbers

OrderEase is driving measurable results for Costco sellers every day.

99%+ Fewer order errors
40% Faster order processing
100% Data accuracy
Advanced Integration Capabilities 

What OrderEase’s QuickBooks-Costco Integration Actually Delivers

Manual data transfer can often harm your business. Our powerful QuickBooks & Costco integration is built to handle the complexities of your workflow. 

Eliminate Manual Data Entry | Quickbooks + Costco Integration

Eliminate Manual Data Entry

Incoming Costco purchase orders (EDI 850) flow into QuickBooks as sales orders, and QuickBooks invoices are automatically converted into EDI 810 invoices. 

100% Costco EDI Compliance | Quickbooks + Costco Integration

100% Costco EDI Compliance

OrderEase validates your data against Costco’s EDI specifications before sending. Required segments, codes and units of measure are checked so you avoid non‑compliant submissions and potential chargebacks.

Real-Time Order Updates | Quickbooks + Costco Integration

Real-Time Order Updates

Send advance ship notices (EDI 856) and receive acknowledgments (EDI 855) without leaving QuickBooks. Stay informed about order status, inventory allocations and shipment tracking.

Faster Fulfillment & Cash Flow | Quickbooks + Costco Integration

Faster Fulfillment & Cash Flow

With accurate orders and shipping information, you can pick, pack and ship goods faster, leading to shorter order‑to‑cash cycles and improved cash flow. 

Rapid Onboarding with Expert Support | Quickbooks + Costco Integration

Rapid Onboarding with Expert Support

Pre‑built Costco EDI maps and a guided implementation process mean you can go live quickly without deep IT knowledge. Our team assists with configuration, testing and training.

Transparent Pricing, No Surprises | Quickbooks + Costco Integration

Transparent Pricing, No Surprises

OrderEase offers simple pricing based on your document volume and trading partners. There are no hidden per‑transaction fees, and you keep using your existing QuickBooks system, avoiding costly ERP upgrades.

OrderEase | Quickbooks + Costco Integration

Ready to simplify Costco orders in QuickBooks?

Modern Costco vendors don’t have time for duplicate data entry or guesswork on compliance. If you’re looking to connect QuickBooks to Costco’s EDI system without overhauling your accounting software, OrderEase can help. Join other suppliers who have automated their order processing and strengthened their relationships with Costco.

Book Your Demo

Frequently Asked Questions

Here are answers to the most common questions about the OrderEase Quickbooks + Costco integration.

💬 Talk to Sales
Schedule a call with our integration specialists to discuss your needs and ensure our solution is the right fit for your business.

Does QuickBooks integrate with Costco out-of-the-box? No. QuickBooks does not include a built‑in Costco EDI connection. OrderEase bridges this gap by translating Costco EDI documents into QuickBooks records and vice versa.
What Costco documents and transactions are covered? The integration supports EDI 850 Purchase Orders, 855 Purchase Order Acknowledgements, 856 Advance Ship Notices, and 810 Invoices. These map to QuickBooks sales orders, order confirmations, shipment updates, and invoices, respectively.
How long does it take to get started? Most vendors can begin exchanging Costco documents quickly because our pre‑built maps reduce setup time. After an initial discovery call, OrderEase configures the connection, tests the document flow and walks you through training.
Do I need to be an EDI expert or hire IT staff? No. OrderEase handles the EDI translation, mapping and validation behind the scenes. You continue working in QuickBooks while our platform manages the technical details.
Does OrderEase connect with other sales channels too? Yes. In addition to Costco, the integration can support other retailers and distributors. Contact us to discuss your specific channels and trading partners.