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US Foods EDI integration

US Foods EDI Integration

 

Preconfigured US Foods EDI Connection, Synced to Your ERP

US Foods trades with its suppliers by EDI, and every connection is certified through SPS Commerce before the first live order. OrderEase's US Foods connection is certified and running in production, so each purchase order lands in your ERP with the item, case quantity and price already matched to your records.

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How to Meet US Foods' EDI Requirements

US Foods sends purchase orders by EDI and expects an acknowledgement, a ship notice and an invoice back the same way. When one of those fails its checks, US Foods returns an 824 saying why. OrderEase maps each document to US Foods' spec, runs the SPS Commerce test cycle in a staging account, and pushes every order into your ERP without rekeying.

OrderEase Integration Dashboard_US Foods_2

Supported US Foods EDI Documents:

  • 850 – Purchase Order (from US Foods)
  • 855 – Purchase Order Acknowledgement
  • 856 – Advance Ship Notice (ASN)
  • 810 – Invoice
  • 824 – Application Advice (from US Foods)

    * Additional documents can be added based on retailer or distributor requirements.
US Foods EDI 850 purchase order example

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Why Suppliers Choose OrderEase for US Foods EDI Integration

 

Item Numbers Matched Before the Order Lands

US Foods identifies every order line three ways: its own item number, your manufacturer part number and the 14-digit case GTIN. OrderEase holds those cross-references for the US Foods relationship, so each order arrives against your SKUs, not theirs.

The 824 Comes Back to the Same Screen

When US Foods rejects an acknowledgement or an invoice, it sends an 824 saying what failed. OrderEase receives it and flags the failed document for the EDI team, so the fix is a correction and a resend rather than a call to US Foods.

Case Quantities in the Unit Your ERP Counts

US Foods orders in cases, with the pack size written into the order rather than coded. OrderEase applies the case conversion configured for the US Foods relationship before the order reaches your ERP, so quantities post the way your inventory is counted.

US Foods EDI Capabilities

EDI Error Detection and Compliance Validation

Validation Before Sending

OrderEase checks each 855, 856 and 810 for format and required fields before it reaches US Foods, where a rejection comes back as an 824 and a delayed invoice.

ERP and 3PL Integration

ERP and 3PL Integration

US Foods documents flow into Odoo, NetSuite, QuickBooks, Sage, Acumatica and Dynamics GP, with shipping and 3PL systems connected on the same workflow.

Multi-distributor EDI support

Multi-Distributor Support

The same EDI connection carries US Foods alongside KeHE and your other distributors, each with its own document set, so the next one is configuration rather than a new build.

US Foods
Automate EDI and NetSuite

NetSuite

EDI docs, pushed to NetSuite.

Automate EDI and Blue Link

Blue Link

EDI docs, pushed to Blue Link.

Sage 300 LOGO

Sage 300

EDI docs, pushed to Sage.

Sage 50 logo

Sage 50

EDI docs, pushed to Sage.

QuickBooks logo

QuickBooks Online

EDI docs, pushed to QuickBooks.

QuickBooks Enteprise

QuickBooks Enterprise

EDI docs, pushed to QuickBooks.

Microsoft Dynamics GP logo

Microsoft Dynamics GP

EDI docs, pushed to GP.

Odoo logo

Odoo

EDI docs, pushed to Odoo.

Acumatica logo

Acumatica

EDI docs, pushed to Acumatica.

Xero logo

Xero

EDI docs, pushed to Xero.

Infor logo

Infor

EDI docs, pushed to Infor.
Zoho logo

Zoho

EDI docs, pushed to Zoho.
ShipStation logo

ShipStation

Automate Shipping.
UPS logo

UPS

Automate Fulfillment. 
ShipWise logo

ShipWise

Automate Shipping.
Frieghtview logo

Freightview

Automate Shipping.
Stallion Express logo

Stallion Express

Automate Shipping.
PPM Fulfillment

PPM Fulfillment

Automate Fulfillment. 

See a US Foods order go from 850 to invoice, no rekeying

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EDI Integration FAQs

Have questions about trading with US Foods by EDI? Find answers on the documents US Foods requires, what an 824 is, how certification works and how orders reach your ERP.

Which EDI documents does US Foods require?

US Foods requires five EDI documents. US Foods sends the 850 purchase order and, when a document fails its checks, an 824 application advice. Suppliers return the 855 acknowledgement, 856 advance ship notice and 810 invoice. OrderEase supports all five.

What is an EDI 824 and why does US Foods send one?

An EDI 824 application advice tells a supplier that a document it sent, usually an 855 acknowledgement or an 810 invoice, failed US Foods' validation, and names the reason. OrderEase receives each 824 and flags the failed document so it can be corrected and resent.

How does US Foods EDI certification work?
US Foods certifies each supplier's EDI before going live. Each document is exchanged in a test cycle against US Foods' spec, including vendor identity and item-number checks, and the connection moves to production once US Foods confirms.
Can US Foods orders go straight into our ERP?
Yes. OrderEase maps each US Foods 850 to your item codes and case quantities and pushes it into your ERP, then builds the 855, 856 and 810 from what your ERP and warehouse return.
How long does it take to connect to US Foods?
Connecting to US Foods depends on your ERP connection, how complete your item cross-references are, and the cutover from your current EDI provider. OrderEase's US Foods mapping is already built and has run in production, so the mapping itself does not start from scratch.